Serra Preschool » Standing Rules

A printable copy of our Standing Rules is available by emailing serra.coop.preschool@gmail.com.

SERRA PARENT PARTICIPATION PRESCHOOL STANDING RULES

updated June, 2023

Article I: Requirements for Membership

Membership shall be open to any family who meets the requirements as stated below. Said membership
shall be limited to the total enrollment allowed by the State of California, Health and Welfare Agency,
Department of Social Services.

Section A: Age Requirements. Children must be 3 years of age by September 1st to be eligible for the
2day class. To be eligible for the 3-day class, the child must be 4 years old by September 1st.

Section B: Child’s Health Requirements. Children must have immunizations up to date according to the
California School Immunization Law (California Health and Safety Code, Sections 120325-120375).
These include those below, but are subject to change per California Immunization policy. If your child is
not vaccinated or your child has a different schedule, you must obtain a medical waiver. More
information on required vaccinations and the medical waiver form can be found at
www.shotsforschool.org.
3 Polio
4 DTap (Diphtheria, Tetanus, and Pertussis)
3 Hep B (Hepatitis B)
1 MMR* (Measles, Mumps, Rubella)
1 Hib* (Haemophilus Influenzae type B)
1 Varicella (Chickenpox)
*1 MMR and 1 Hib vaccination must occur after the child’s 1st birthday.
Section C: Working Parents Health Requirements. Parents working in the classroom must demonstrate
compliance with State of California Health and Safety Code Section 1596.7995 regulations. These
requirements include those listed below, but are subject to change per California health and safety policy.

TB Test: Working parents must show that they do not have TB by providing evidence of a clean
TB skin test or a clean chest X- ray. TB tests are valid for 4 years. Pregnant or nursing mothers
are exempted from this requirement but must have a note from a health care provider indicating
such.
Measles Immunity*: Working parents must demonstrate immunity to the measles by providing
evidence of 1-2 measles vaccinations or the results from a blood test showing immunity.
Pertussis (Whooping Cough) Immunity*: Working parents must demonstrate immunity to
pertussis by providing evidence of receiving the pertussis vaccine or the results from a blood test
showing immunity.
Flu shot: Flu shots must be obtained annually between August 1st and December 1st. Working
parents may opt out of getting a flu shot by signing a declaration that they are choosing to not get
a flu shot.
Parents working in the classroom must complete the Working Parent Clearance Form, which may
include other requirements like Statement of Good Health, Criminal Record Statement and/or
other safety clearances (ie: Livescan Fingerprinting) and is subject to change. Each family can
have up to 2 parents cleared to be scheduled to work in the classroom.
*A medical waiver may be obtained from a licensed physician to be exempted from the measles and
pertussis requirements.
Section D: Participation Requirements. Membership shall be open to those families where at least one
parent or legal guardian can participate in all duties as outlined below and listed in detail in Article II.
Exceptional cases are to be decided by the Board.
To serve by turn as an assisting parent in the school on scheduled “work days.”
To help in the administration and policy making of the Preschool by attending scheduled
meetings.
To serve as an officer or complete an assigned school job.
To complete or be in the process of completing the required parent education.
To support all mandatory fundraising executed by Ways & Means for the purpose of raising
monies.
To participate in all work and clean up days as assigned.
To comply with all of Serra Parent Participation Preschool’s Standing Rules.
To comply with state executive orders, county health requirements, and licensing health
requirements and recommendations and how they pertain to adjustments made at school.
Orientation attendance
Section E: Submission of Complete Enrollment Package Requirements.
Before a child may be enrolled a complete enrollment package must be submitted. The enrollment
package includes, but is not limited to, the following documents:
• Serra requirements list
• Emergency card
• Working parent clearance form
• Criminal record statement for parents who work in the classroom
• CA ID and emergency
• Physician report
• Preadmission health history
• Consent for medical treatment
• Personal rights form
• Notification of parent rights
• Parent sign off form
• School roster permission
• Parent child questionnaire
• Speaker topic survey
Section F: Adjustments and Admission
Adjustments and admission to the school shall be made at the discretion of the Director.
Adjustments, admission, and suspension can be made for separate individuals within a family’s
membership at the discretion of the Director.
Article II: Member Participation Requirements
Section A: Working Day Requirements
One assisting member per family is expected to work on a regular basis, the exact number of days to
be arranged by the Scheduler. Families with more than one child enrolled in a single class will be
scheduled to work one day more per month than the average for that month. Families with more than
one child enrolled in the school, but in different classes, will be scheduled to work twice for each
group, not to exceed more than once a week.
Assisting members are required to arrive 30 minutes prior to the start of the school day for set-up and
stay 30 minutes after the end of the day for cleanup. If an assisting member arrives late, a fine will be
imposed. The Board may revoke membership if an assisting member is late three times.
When a member cannot work on their scheduled day due to an emergency, it is their responsibility to
secure someone to work for them.
Any member who twice puts the license of the school in jeopardy by failing to work on his/her
scheduled day or to secure a substitute shall be considered withdrawn.
Assisting members must be free of colds and infectious diseases. If an assisting member comes to
school sick, the Director is required to ask them not to stay and their assisting day will be
rescheduled.
Assisting members will abide by Daily Health & Safety Requirements as noted in Article IV
Section B: Meeting Requirements
Parent Orientation: Parent Orientation will be held each year prior to the start of school. This meeting
is mandatory for all working parents who are new to the school or returning after a 2+ year absence.
If you are unable to attend due to extenuating circumstances, you must notify the Secretary to
schedule a make-up before working in the classroom.
Monthly General Business Meeting
a. General Business Meetings are held on the fourth Wednesday of each month at 6:00 p.m.
(social /dinner from 6:00 to 6:30, business meeting from 6:30 to 7:30, educational portion
from 7:30 to 8:30).
b. At least one parent from each member family, preferably the parent who will be working at
the school, is REQUIRED to attend from start until the meeting is officially adjourned.
Children are not allowed at the meeting.
c. The general business meeting is mandatory because it provides members the opportunity to
express ideas and take an active role in the school’s administration. Members will be made
aware of important changes and other information regarding the program and will learn
valuable parenting skills from the educational portion of the meeting.
d. If a member cannot attend, you must notify the Secretary of your absence.
e. Members may miss one meeting without penalty. See Section VIII for fines levied. After the
third missed meeting your membership in the school will be up for review by the Board.
During maternity leave, a member may miss the first general meeting following the start of
the leave without penalty. Maternity leave is not included in the three missed meetings before
membership review.
f. The Secretary shall be responsible for maintaining attendance sheets and records and shall
notify the treasurer if any fines are indicated.
g. Members are responsible for obtaining a copy of minutes from any missed meeting. It is the
responsibility of the member family to read the general meeting minutes and obtain any
information presented, including but not limited to: schedules, sign-up sheets and other
handouts.
h. Fifty-one (51) percent of the membership shall constitute a quorum at any regular general
membership meeting. A majority vote of this quorum shall be necessary to pass any measure.
See Article XIII on Amendments to the Standing Rules.
i. Each member family shall have one vote regardless of the number of children enrolled.
These required meetings are for parents only. Children, with the exception of nursing infants, are not
permitted.
Section C: School Job Requirement
Members will be given the opportunity to select their top three choices of the available school jobs
and will be assigned a school job to be completed throughout the school year.
The Secretary will make best efforts to provide each member with one of their top three choices.
Members are required to complete their assigned school job as described and communicate the status
of jobs or any concerns to the Secretary. If a member fails to adequately perform their assigned
school job they will be informed verbally or in writing by the director, teacher or board member. If
the member continues to fail to perform their assigned school job after verbal or written notice, they
will be given a more formal written notice that includes a date the specific task must be completed. If
the member further fails to perform their job in the time outlined by the written notice, they will be
assessed a fine and their membership will be up for review.
Section D: Parent Education Requirement
Members must complete the parent education requirement by attending all general meetings and staying
for the entire duration of the meeting, until the conclusion of the parent education program, which is held
during the last hour of the meeting.
Section E: Mandatory Fundraising for Flex Tuition Requirement
Each year the board decides which fundraisers will be mandatory and which will be voluntary. The list of
mandatory fundraising, along with the buy-out cost, will be given in the enrollment documents. Members
are required to participate in mandatory fundraising or pay the buy-out fee. If a family chooses to leave
the school prior to the end of the year, the mandatory fundraising fee will be deducted from the security
deposit. (See Article VII for proration of fees.)
Section F: Clean Up Days Requirement
Every member is required to work at two clean up days: one clean up day during the year
(scheduled every six weeks and called a “six-week clean up”) and one end of the year clean up
day. Board members are exempt from “six week clean up” during years in which we have
adequate enrollment. Missed clean up days will result in a fine (see Article VIII).
Article III:
Member Probationary Period; Termination Policy and Vacancies
Section A: Probationary Period: The first eight weeks of the child’s attendance at school are to be
considered a probationary period, during which time the executive board, with the recommendation of the
Director, may drop the child from school if, in its opinion, it is deemed in the best interest of the school or
of the individual child or parent.
Section B: Termination Policy:
The executive board shall have power by vote of a majority of its members to expel and terminate the
membership of any member for conduct which, in its opinion, disturbs the order, dignity, business, or
harmony, or impairs the good name of the organization, or which is likely, in its opinion, to endanger
the welfare, interests, or character of the organization, or for any conduct in violation of these ByLaws or of the Standing Rules of the organization.
When terminating a membership, the Board shall notify that particular member in writing, stating the
reason for termination, by Registered Mail, return receipt requested.
Termination of a specific member separate from the termination of the family’s membership is
determined by a vote of the executive board as recommended by the director.
Section C. Vacancies. As vacancies occur, they may be filled from the waiting list. If there is no waiting
list, vacancies may be filled on a first come first served basis.
Article IV: School Sessions/ Attendance
Section A: Calendar and Hours
The school calendar shall parallel the Capistrano Unified School District calendar as closely as
feasible, with the exception of the first and last day of school. However, the decision to close school
due to emergency situations or an unsafe classroom shall be made at the discretion of the Director.
Such closures may occur if Capistrano Unified has school closures. This may be due to events
including, but not limited to, ill teachers when no substitute can be obtained, poor air quality, police
action, earthquake, fire, flood, disease, natural disaster, or any other event beyond the school’s
control.
The 3-day class shall meet on Monday, Wednesday, and Friday of each week. School hours for the 3-
day session shall be 9:00am to 12:15pm.
The 2-day class shall meet on Tuesday and Thursday of each week. School hours for the 2-day class
shall be 9:00am to 12:00pm.
No children may be dropped off prior to the start of the school day unless approved by the Director.
The only children present prior to the start of the school day shall be those children whose parents are
working that day.
Members are to pick up their children on time at the end of the school day. A fine will be charged
after the first 5 minutes the parent is tardy. See Article VIII for information on the fines.
Section B: Daily Health Requirements for School Attendance
Children with infectious diseases or signs of colds must remain at home and may return to school
after the child is fever-free for 24 hours without medication. Each member is responsible for
notifying the Director when their child has exposed the group to an infectious disease.
The Director or teacher conducts a health check each morning. If they deem it advisable, a member
may be called and asked to take the child home.
Toileting
a. Children must be fully toilet trained and not using any type of diapers or training pants during
school hours (child must be wearing appropriate undergarments to school).
b. Moms and employees are the only adults allowed inside the kids bathroom. Moms and
employees are the only adults allowed to change kids clothes, even if the kids are not in the
bathroom.
c. Employees are the only adults allowed to help children wipe fecal matter.
Visual Supervision
a. All children must be under adult visual supervision at all times with no more than 5 children
for 1 adult.
b. Report any falls or injuries of children during the school day to the Director/Teacher, no
matter how minor they may seem.
c. Cell phones may be out for occasional photo taking only. No posting, texting, checking email
Remember to sign your child in and out of school each day with a legible signature. If someone other
than a parent is picking up, please let a teacher know.
Cleaning fluids must be under adult control at all times. Never put cleaning fluids or materials down
and walk away from it.
Notify the Membership Coordinator of any changes to your contact or emergency information
Water must be made available to children inside and outside.
The backyard gate must be unlocked while people are present.
Safety mats must be positioned for landing zones.
Section C: Driving and carpool arrangements are an individual matter. The school is in no way
responsible for or connected with the transportation of children to and from school or field trips.
Section D: Children who are not enrolled in the school are not allowed in the classroom on regular school
days. This includes siblings and nursing infants. Siblings, or other children who are not enrolled in the
school, may attend special school events and field trips as long as they are accompanied by a parent or
guardian.
Section E: Maternity Leave
Work Days: Maternity leave from work-days is limited to eight calendar weeks. Parents will need to
find substitutes for any additional work-days that are missed, not to exceed 4 additional weeks. The
mother must notify the Secretary in advance of the date she is expecting to start maternity leave, if
she chooses to start her leave while still pregnant. Should a mother choose to use part of her 8 weeks
of maternity leave before the birth of her baby, she may choose up to 2 weeks before her due date. If
no such notice is given, maternity leave will officially start on the date of the birth.
General Meetings: Families may miss the first general meeting following the start of their leave
without penalty. This meeting will not be included in the three missed meetings before membership
review.
School Job: Families may not be excused from completing their school job while on maternity leave
unless a substitute has been arranged prior to the start of the maternity leave, that arrangement has
been communicated with the Secretary, and approved by the Board.
All other Member Participation Requirements as stated in Article II stand. The
Board may approve exceptions.
Article V: Fees & Deposits
All fees and due dates are subject to change on a yearly basis. Current fees and due dates will be outlined
on the Serra Preschool website, the handbook, and in the enrollment materials.
Section A: Registration fee. A non-refundable registration fee shall be payable upon the submission of the
application form for each child. (Informational- 2023-2024 school year: $150/child)
Section B: Security Deposit: Security Deposit is payable at Orientation. Those members with no
outstanding balance at the end of the year will receive their Security Deposit back in full after the End of
the Year Clean Up. (Informational- 2023-2024 school year: $100/child)
Section C: Commitment Fee: The commitment fee is a commitment to enroll and continues to secure the
child’s spot in the class during the enrollment period when enrollment paperwork is still being submitted
and reviewed. This fee also covers enrollment paperwork processing, material expenses, property
expenses, and other expenses incurred prior to the first day of school. A school job will be secured for
your family’s spot. It is non-refundable and payable in full on the due date of the enrollment paperwork.
The Commitment Fee may be prorated as outlined below in Article VII.
(Informational- 2023-2024 school year: $200/child)
Section D: Monthly Tuition Fees:
Tuition is a yearly fee and members are offered to fulfill this fee in 10 installments. The monthly
tuition fee shall be determined by the board based on projected operating expenses. The board may
increase tuition by 3% annually without the approval of the general membership. Any increase of
tuition in excess of 3% requires the approval of the general membership. 2023-2024 school year:
$2000/year for 2day, $2700/year for 3day. One installment equates to $200 for 2 day and $270 for
3day.
There is a ten percent discount on tuition for additional children from the same family enrolled in the
preschool.
Tuition is due and should be paid in advance by the specified due date. Since first and last month’s
tuition is due prior to the first day of school, and each subsequent month is paid in advance, no
payment is due prior to the last month of school.
Monthly tuition is paid by ACH and will be debited from bank accounts on the due date. In the case
where ACH payment is not feasible, payment by check or cash may be accepted.
Tuition shall be considered delinquent five days after the due date and a late fee shall be assessed.
The Treasurer or designated board member shall contact any member who has not paid by ten days
after the due date. Any member delinquent by thirty days (who has not responded to the treasurer
with a special situation) shall be considered withdrawn.
Parents having financial difficulty should notify the Treasurer immediately. The board may make
special arrangements if they are deemed appropriate.
Section E: End of Year Clean-up Deposit: A check for $200 will be collected from each family at the
March/April General Meeting. This check will be returned, undeposited, when the family completes their
End of Year Clean-up.
Article VI: Withdrawal & Leave of Absence
Section A: Notice of intention to withdraw must be submitted in writing on an approved Serra Preschool
withdrawal form, to the Membership Chairperson, 30 days prior to withdrawal. See Article VII for details
on which fees may be refunded upon early withdrawal.
Section B: A leave of absence is available when necessary. Tuition must be paid in advance to save the
child’s place. The working parent must make up the average number of working days for the time
missed.
Article VII: Refund/Proration of Fees
Section A: Fees are prorated or refunded as outlined below:
Registration Fee: This fee may be refunded upon request only when a child has been on the waiting
list three months or longer, and an opening to enroll the child is not available.
Commitment Fee: The commitment fee is non-refundable. For students who begin enrollment once
school has started, the commitment fee is prorated to cover the number of months the child will
attend.
Tuition: Because this organization operates on the lowest possible fee, there can be no refunds for
days when children are unable to attend school. Tuition and fees are not pro-rated for family
vacations, illness, holidays, or school closures as it reflects the cost of running our school for the year.
We are a cooperative business and community, and member owners all share the expense and
responsibility. If a member decides not to have a child attend school while it is open, the member is
still responsible for fulfilling school requirements as listed in Article II.
Last Tuition Installment: Refundable for those members withdrawing from the school before January,
otherwise it is non-refundable.
Security Deposit: Fully refundable less any outstanding fines or fees due at the end of the school year
after the End of Year Clean Up. Fully refundable less any outstanding fines or fees for those members
withdrawing from the school before January, otherwise it is non-refundable.
Mandatory Fundraising Fee for Flex Tuition: The buy-out fee for all mandatory fundraising will be
prorated for members withdrawing from the school prior to January. It is considered due and payable
in full for any members withdrawing in January or later.
Section B: Refunds beyond those outlined in Section C above may be granted upon Executive Board
approval.
Article VIII: Fines
Section A: Fines will be assessed as outlined below. Fines are payable by members immediately upon
written notification of the fine. Fines not paid within 15 days of written notification of the fine will be
doubled and doubled again each 30 days thereafter.
Late on Working Day: $5 fine for the first late arrival, $10 for the second late arrival, and $15 for the
third late arrival, at which time the family’s membership will also be up for review.
Missed General Meeting: $50 for the second missed meeting and $100 for the third and any
successive missed meetings. If a third general meeting and any general meeting thereafter is missed, a
$100 fine will be imposed and the member family will be put up to the board for membership review
and possible membership termination.
Missed Mandatory Cleanup: $100 fine for missed 6-week cleanup. $200 fine for missed End of Year
Clean-up.
Late Pick Up: $5 for each 5 minutes after the first 5 late minutes.
Late Tuition Payment: $15 for payments received more than 5 days after the due date.
Returned Check (N.S.F.): A $35 fine in addition to reimbursing Serra Preschool for any bank fees
paid as a result of the returned check. Any member who has two checks returned by the bank shall be
required to pay with cash for the remainder of the year.
Non-Completion of School Job: A fine of $50 will be assessed for failure to adequately perform
school job after written notice.
Article IX: Expense Reimbursement
All spending must be pre-approved by the Director or Treasurer or the expense might not be reimbursed.
Those with pre-approved budgets must spend within their budget.
Article X: Staff Requirements
Section A: All staff, both teaching and administrative, including substitute teachers, must meet all
requirements as outlined by the California Department of Social Welfare Community Care Licensing
Division; which may include, but are not limited to, the following:
• Child development credits appropriate to the staff position;
• A clean background check, based upon submission of a criminal record statement and
• fingerprints;
• CPR and First Aid Certification
• Mandated Reporter Certification
Section B: All staff must also demonstrate compliance with State of California Health and Safety Code
Section 1596.7995 regulations. These requirements include those listed below, but are subject to change
per California health and safety policy.
TB Test: Working parents must show that they do not have TB by providing evidence of a clean TB
skin test or a clean chest X- ray. TB tests are valid for 4 years. Pregnant or nursing mothers are
exempted from this requirement but must have a note from a health care provider indicating such.
Please note: Serra Preschool holds all enrollment records and forms for 3 years.
Measles Immunity*: Working parents must demonstrate immunity to the measles by providing
evidence of 1-2 measles vaccinations or the results from a blood test showing immunity.
Pertussis (Whooping Cough) Immunity*: Working parents must demonstrate immunity to pertussis
by providing evidence of receiving the pertussis vaccine or by a blood test.
Flu shot: Flu shots must be obtained annually between August 1st and December 1st. Working parents
may opt out of getting a flu shot by signing a declaration that they are choosing to not get a flu shot.
*A medical waiver may be obtained from a licensed physician to be exempted from the measles and
pertussis requirements.
Article XII: Grievance Policy and Procedure
Section A: Grievance submitting and receipt procedure:
Members have the option of this first step before filing a grievance, but it is not required to complete
this first step: The VP shall receive questions, suggestions, and problems for referral to the Board, and
along with a representative from the executive board, will facilitate a potential meeting between a
member, teacher/director, and a representative from the executive board.
A grievance shall be submitted in writing on an approved Serra Preschool grievance form.
The grievance form shall be submitted to the Serra Preschool Board of Directors through the
secretary.
Upon receipt of the grievance form, the Secretary shall notify all the members of the Serra Preschool
Board of Directors.
The secretary shall maintain a written record of all grievances and all notifications made.
A grievance received by the Board of Directors of Serra Preschool will be acted upon within 14
calendar days of its receipt.
Any grievance pertaining to fines must be received by the Board of Directors within 14 days of
assessment to put the fine on hold and prevent doubling.
Section B: Board of Directors Action
The Serra Preschool Board may find the grievance is 1) Justified; 2) Justified in Part; or 3) Not
justified.
If the grievance is determined to be justified in whole or in part, the Board shall take action as
deemed appropriate to remedy the grievance.
The Director and Board of Serra Preschool shall respond to the grievance in writing outlining their
findings and if appropriate, proposed action.
Article XIII: Amendments
Proposed amendments to the Standing Rules shall be submitted in writing (email is acceptable) to the
general membership not less than one week prior to the general meeting at which time they shall be voted
upon. Adoption of the amendment shall require a two-thirds vote of those present and voting.

Standing Rules

Cori Preisler, Director

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